2 days old

ASSISTANT DIRECTOR

University of Washington
Seattle, WA
  • Job Code
    165001
UW Human Resources

ASSISTANT DIRECTOR

Req #: 165001
Department: MANAGEMENT ACCOUNTING AND ANALYSIS
Job Location: Seattle Campus
Posting Date: 09/20/2019 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with education and experience. 
Shift: First Shift 

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for five consecutive years. 

Management Accounting & Analysis (MAA) has an outstanding opportunity for an Assistant Director (AD).  The MAA AD provides leadership for personnel in the MAA department and provides oversight to the three teams within the department (Effort Certification, Recharge and Facilities & Administrative rate/cost areas).  The AD will provide leadership for unit personnel including focus on vision, change management, innovation, and strategy along with supervising, coaching, developing, mentoring, hiring and training staff. 

In addition to providing oversight for all areas of the MAA department, the AD will also provide UW-wide comprehensive accounting, compliance analysis and timely responses to corresponding stakeholders.  The AD will recommend and present to advisory groups significant changes impacting customers or process partners and develop implementation approaches.  The position performs professional level accounting functions that include complex reporting, analysis, costing and reconciliation. 


Supporting the development and negotiation of the UW's costing proposal, effort reporting and service/recharge center compliance are institution-wide functions.  All functions involve continual cross-campus collaboration and communication, deep knowledge of federal costing principles, exceptional technical and cost accounting knowledge, and working knowledge of the UW's financial system and other vital institutional systems.  The UW has multiple speciality F&A rates which require in-depth knowledge of various rate methodologies and require strong understanding of related regulatory guidance.

Complexities include an ever changing fiscal environment, multiple policies and procedures for Federal, State, University and local regulatory agencies.  This includes the implementation of specialized regulations such as Cost Analysis and Rate Setting Manual for Animal Research Facilities.  Emerging issues in Federal, State, University and other applicable policies and procedures may require guideline revisions and development including related procedural operations documents.

As an organizational leader, this role is an important part of our Lean Management System and is expected to lead and sustain a culture that sets a priority on deploying strategy throughout the organization, managing visually, improving daily and routinely following up on progress toward goals. This approach relies on growing the skills and abilities of staff and leaders and is focused on creating value for our customers. These responsibilities include but are not limited to all aspects of customer service, providing direction to customer services team, designing and facilitating training schedules, coordinating campus outreach efforts, and responding timely to escalated campus and sponsor issues.

The AD will be part of a two-person senior leadership group to ensure successful deployment of MAA's mission-critical functions: (1) F&A & fringe benefit rate negotiations (2) Faculty effort certification compliance (3) Recharge/Service cost center compliance.  This position provides technical support necessary to develop the F&A rates and helps ensure compliance associated with effort certification and cost share.  Negotiated F&A rates serve as the basis for the UW to recover overhead costs associated with all externally funded grant and contract sponsored research.  In FY 2018, the UW recovered ~$263 million in F&A recovery on sponsored research.  This position provides key technical support necessary to develop and negotiate the F&A rates. The position oversees staff who advise and review costing methodologies and compliance from relatively small to multi-million dollar centers.  Review and evaluation of rate proposals and methodologies is primarily driven by the likelihood of resulting rate charges being made directly to sponsored agreements.


LEADERSHIP

  • Supervise staff (see supervisory responsibilities below)
  • Assist is developing a RAA strategic framework and dashboard measures for MAA.
  • Assist in developing long range organizational plans addressing staffing, functions, procedures, policies and Lean Management System initiatives.
  • Attend and actively participate in leader meetings to stay current on RAA and University news and activities.
  • Assess and plan units need for equipment, space, and permanent and temporary staffing.  Coordinate with Director to obtain necessary resources.


    ACCOUNTING AND INTERNAL CONTROL DUTIES

  • Compile and prepare federal costing proposals and accounting reconciliations and data analysis for the University of Washington data requests.
  • Work with staff to resolve complex effort certification, Recharge/Service Center and Facilities and Administrative rate/cost issues.
  • Prepare reconciliations as required.
  • Prepare University audit deliverables (Financial Statement Auditors, PCSA, SAO, Federal, State, etc.), assist in audit coordination, respond to audit questions, and establish and implement accounting procedures based on audit recommendations.
  • Coordinate and compile audit documentation for various agency requests under specific deadlines.  Work directly with Director to ensure that all relevant documentation has been provided to the agencies and that questions have been answered sufficiently.
  • Prepare complex accounting reports, financial statement information, and comparative analysis as required.
  • Compile Integrated Postsecondary Education Data Systems (IPEDS) data for the University.
  • Develop and implement controls and procedures for MAA processes.
  • Establish MAA internal controls.
  • Integrate procedures and internal controls for automated and in-house accounting systems.
  • Work with Director to manage MAA budgets and authorize and control expenditures on each.
  • Review and approve accounting transactions, journal vouchers, management reports, and internal reports for completeness, accuracy and compliance.
  • Coordinate and recommend accounting processes to incorporate new and amended University, State, and Federal regulations.
  • Provide input and actively participate on teams related to future systems replacements.


    COMMUNICATION AND COLLABORATION DUTIES

  • Coordinate oral and written interdepartmental, agency, and University communications regarding policies, procedures, rules and regulations.
  • Communicate with peer institutions when working to develop best practices for various office procedures and policies.
  • Provide customer service to both internal and external customers (President’s Office, Vice Provost, Deans, Chairs, Principal Investigators, Directors, Administrators, Managers, inventory contacts, and Internal Audit). Decide when appropriate to research questions/issues and when to delegate a portion (or all) of these tasks.
  • Work with other divisions within Financial Management and other University offices to improve processes, implement process improvements, develop policies and procedures, and to respond to changes in external regulations related to equipment.
  • Communicate new/amended policies and procedures to Senior Administrators, Department chairs, Principal Investigators, Directors, Administrators, and subject matter experts in campus units. Work closely with staff units and other campus department leaders to communicate process improvement ideas and develop good working relationships.
  • With initiative, actively lead within our Lean Management System by creating and sustaining a culture that sets priority on deploying strategy throughout the organization, managing visually, improving daily and routinely following up on progress toward goals.
  • Coordinate and teach classes related to faculty effort certification, recharge/service centers and facilities and administrative rates/costs, as needed.
  • Coordinate, participate in and present at workshops and seminars.
  • Work with Director to prioritize the University requests and work with MAA team to successfully implement these improvements/changes.
  • Manage special projects as assigned by the Director.
  • Other duties as assigned

    Supervisory Responsibilities

    •Implement and maintain MAA and University office policies related to personnel issues.
    •Prepare personnel evaluations in accordance with office and University policy to ensure employees are aware of their performance expectations and evaluated regularly. 
    •Review and approve staff leave requests and timesheets.
    •Assist staff in work related problems, including unique customer service situations.
    •Train and coach staff.
    •Interview and hire new employees.
    •Document employee performance problems in compliance with University requirements and implement disciplinary action when necessary.
    •Plan and assign work. This includes planning for fiscal year end close, biennium close, and the University’s various federal costing proposals.
    •Establish goals and deadlines and ensure they are met.
    •Provide guidance and direction in fiscal and accounting procedures to all personnel.
    •Meet with direct reports regularly to share ideas, give direction, analyze dashboard measures, and resolve problems.


    Required Experience & Education:

    •    Bachelor's Degree in accounting, business, finance or related field. Equivalent experience may substitute for degree.

    •    Minimum of six years of accounting and computer experience.

    •    Fund accounting experience.

    •    Previous managerial or supervisory experience

    •    Excellent interpersonal skills, ability to exercise independent judgment, and excellent written and verbal communication skills are essential.

    •    Experience using personal computers, specifically using spreadsheet, word processing, and database software.

    •    Understanding of management concepts and practices in a Quality Improvement/Lean environment.

    Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.

    Desired Experience:

    •    Knowledge of grant policies and processes.

    •    Experience with government fund accounting.

    •    Experience with federal policies and procedures.

    •    Experience with interpreting OMB Uniform Guidance.

    •    Experience responding to federal government requests and/or federal negotiators.

    •    Experience presenting to large groups of people at multiple levels

    •    Knowledge of Lean concepts and applications.

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.


    Posted: 2019-12-04 Expires: 2020-01-03

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    ASSISTANT DIRECTOR

    University of Washington
    Seattle, WA

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